WORKSPACE MANAGEMENT FOR MODERN BUSINESSES
LIZ Smart Office is a workspace management platform from Germany for hybrid working environments. Desks, meeting rooms, parking, lockers, visitors, and workplace analytics — all in one central software.
ONE PLATFORM FOR YOUR ENTIRE WORKSPACE MANAGEMENT
LIZ Smart Office brings together all key areas of modern office management in one central solution.
DESK MANAGEMENT
Employees find and book available desks matched to location, team, equipment, and daily planning.
Learn moreMEETING ROOM MANAGEMENT
Meeting rooms, equipment, catering, check-ins, and room availability can be planned centrally and shown transparently.
Learn morePARKING MANAGEMENT
Parking spaces can be reserved flexibly, allocated fairly, and used more efficiently.
Learn moreLOCKER MANAGEMENT
Lockers can be booked digitally and integrated into hybrid workplace concepts.
Learn moreVISITOR MANAGEMENT
Visitors can be invited, welcomed, and documented entirely digitally.
Learn moreWORKPLACE ANALYTICS
Companies gain visibility into utilization, booking behavior, no-shows, and optimization potential across their office space.
Learn moreTHE WORKSPACE MANAGEMENT SOFTWARE FOR HYBRID WORKING ENVIRONMENTS
LIZ Smart Office is a workspace management software for companies that want to centrally manage hybrid work, flexible desks, and modern office organization.
All key areas of modern office management are united in one central platform — from booking to strategic analysis.
ORGANIZE HYBRID WORK WITH EASE
With LIZ, employees see available desks, meeting rooms, parking, and lockers directly in the app. Find colleagues, coordinate teams, and plan workdays better — turning the office into a place people choose to be.
- Book a desk in advance
- Find colleagues in the office
- Reserve meeting rooms
- Secure a parking spot
- Use a locker
- Manage bookings on mobile
MORE CONTROL FOR OFFICE, HR, IT, AND FACILITY MANAGEMENT
LIZ Smart Office helps companies not just book office space, but actively manage it — transparently, measurably, and without manual coordination.
- Central management of all resources
- Better space utilization
- Less manual coordination
- Transparent booking data
- Automated check-ins and no-show processes
- Clear decision-making basis for office space
THE KEY FEATURES OF LIZ SMART OFFICE
From simple app bookings to company-wide management — LIZ offers everything in one platform.
- SENSOR INTEGRATION: Sensors automatically detect actual occupancy, trigger no-shows, and deliver valid usage data — optional and retrofittable at any time.
- MICROSOFT TEAMS APP, MOBILE APP, AND WEB APP: Employees book desks, rooms, and parking directly in Microsoft Teams, via the iOS/Android app, or in the browser — anywhere, anytime.
- WORKPLACE ANALYTICS: Heatmaps, utilization reports, no-show analyses, and CSV export deliver the data companies need for data-driven space decisions.
- INTERACTIVE FLOORPLAN: Employees see the entire office at a glance and book desks, rooms, and parking directly by clicking on the digital floor plan.
- BOOKING RULES AND PERMISSIONS: Companies flexibly define who can book which resources, when, and for how long — with quotas, VIP seats, and department permissions.
- TEAM AND COLLEAGUE FEATURES: Employees see who is in the office and when, can book seats near colleagues, and deliberately synchronize their workdays.
SENSOR INTEGRATION
Sensors automatically detect actual occupancy, trigger no-shows, and deliver valid usage data — optional and retrofittable at any time.
Learn moreMICROSOFT TEAMS APP, MOBILE APP, AND WEB APP
Employees book desks, rooms, and parking directly in Microsoft Teams, via the iOS/Android app, or in the browser — anywhere, anytime.
Learn moreWORKPLACE ANALYTICS
Heatmaps, utilization reports, no-show analyses, and CSV export deliver the data companies need for data-driven space decisions.
Learn moreINTERACTIVE FLOORPLAN
Employees see the entire office at a glance and book desks, rooms, and parking directly by clicking on the digital floor plan.
Learn moreBOOKING RULES AND PERMISSIONS
Companies flexibly define who can book which resources, when, and for how long — with quotas, VIP seats, and department permissions.
Learn moreTEAM AND COLLEAGUE FEATURES
Employees see who is in the office and when, can book seats near colleagues, and deliberately synchronize their workdays.
Learn moreWORKPLACE ANALYTICS FOR BETTER OFFICE DECISIONS
LIZ Smart Office shows how office space is really being used. Companies get data on utilization, bookings, no-shows, attendance trends, and resource needs — enabling them to optimize space, reduce costs, and develop workplace strategies based on data.
- Which office spaces are actually being used?
- Which days have particularly high utilization?
- Which locations have spare capacity?
- How often are booked resources left unused?
- Which teams use the office regularly?
- Where can space, cleaning, or energy be planned more efficiently?
SOLUTIONS FOR EVERY CHALLENGE IN THE MODERN OFFICE
From cost savings to stress-free meetings — LIZ Smart Office solves the concrete problems companies face every day.
CUT COSTS WITHOUT LOSING CONTROL
Operating costs are rising, but the cost drivers are unclear
Decisions are based on assumptions instead of usage data
Operations run at full capacity even though attendance fluctuates significantly
ESG targets are set, but a practical control logic is missing
Facility and Finance debate without reliable figures
Significant space optimization without loss of productivity
20% more efficient utilization of parking spaces
Long-term reduced maintenance and insurance costs
Data-driven decision basis for budget & ESG goals
SUSTAINABLE SPACE MANAGEMENT THROUGH TARGETED USAGE
Companies don't know how heavily desks are actually utilized
Decisions on space reduction are based on assumptions instead of data
Management demands cost savings without a clear decision basis
Vacancy goes undetected and causes unnecessary operating costs
Facility Management lacks transparency on usage patterns and peak times
Transparent decision templates for Facility Management and leadership
Savings through targeted space reduction
Sustainable operations with less vacancy
Confidence in leadership decisions through real usage data
STRESS-FREE MEETINGS THROUGH TRANSPARENT ROOM AVAILABILITY
Employees can't find an available meeting room
Rooms are booked but actually empty
Double bookings lead to conflicts between teams
Meetings start late due to organizational issues
Unclear which technology or equipment a room has
Meetings start on time, planning is reliable
Up to 30% better room utilization
Less friction and fewer conflicts within teams
A more professional impression for external guests
SIMPLE PARKING MANAGEMENT FOR MORE FAIRNESS
Employees spend a long time looking for parking in the morning
EV charging points are blocked or used inefficiently
Visitors can't find parking or have to search for a long time
Conflicts caused by perceived unfair allocation of parking spots
Missing data makes efficient use of parking and charging areas difficult
Significantly less stress at the start of the workday
Higher utilization of parking and charging areas at no extra cost
Improved fairness and planning reliability for employees
Sustainable use of limited space resources
CUT COSTS WITHOUT LOSING CONTROL
High office operating costs alongside declining utilization. Energy, cleaning, catering, and facility management keep running — even when no one is in the office. For leadership, this means difficult trade-offs, often at the team's expense.
- Operating costs are rising, but the cost drivers are unclear
- Decisions are based on assumptions instead of usage data
- Operations run at full capacity even though attendance fluctuates significantly
- ESG targets are set, but a practical control logic is missing
- Facility and Finance debate without reliable figures
SOLUTION WITH LIZ
Occupancy-based control activates energy only for booked spaces. Cleaning happens only in actually used rooms. Catering is ordered based on real demand. Leadership regains room to maneuver — it feels like control, not crisis.
YOUR RESULTS
- Significant space optimization without loss of productivity
- 20% more efficient utilization of parking spaces
- Long-term reduced maintenance and insurance costs
- Data-driven decision basis for budget & ESG goals
SUSTAINABLE SPACE MANAGEMENT THROUGH TARGETED USAGE
Office space is planned and paid for, but not actually used. Real utilization is often below 50%. At the same time, there's a lack of arguments for downsizing or reorganization — and a lack of transparency for sound decisions.
- Companies don't know how heavily desks are actually utilized
- Decisions on space reduction are based on assumptions instead of data
- Management demands cost savings without a clear decision basis
- Vacancy goes undetected and causes unnecessary operating costs
- Facility Management lacks transparency on usage patterns and peak times
SOLUTION WITH LIZ
LIZ delivers occupancy-based data on space usage. Heatmaps, usage times, team visibility — everything measurable. This data forms the basis for strategic decisions on space reduction, repurposing, or targeted renovation — without relying on estimates.
YOUR RESULTS
- Transparent decision templates for Facility Management and leadership
- Savings through targeted space reduction
- Sustainable operations with less vacancy
- Confidence in leadership decisions through real usage data
STRESS-FREE MEETINGS THROUGH TRANSPARENT ROOM AVAILABILITY
Meetings often fail right at the organizational stage: rooms are occupied, equipment is missing, technology is unclear, and double bookings cause frustration. Employees face organizational hurdles even though they just want to work efficiently.
- Employees can't find an available meeting room
- Rooms are booked but actually empty
- Double bookings lead to conflicts between teams
- Meetings start late due to organizational issues
- Unclear which technology or equipment a room has
SOLUTION WITH LIZ
LIZ shows all rooms in real time with occupancy, equipment, and availability. Check-in prevents no-shows. A traffic-light system with LED displays provides instant visibility. Meetings start on time — reducing stress and preventing day-to-day conflicts.
YOUR RESULTS
- Meetings start on time, planning is reliable
- Up to 30% better room utilization
- Less friction and fewer conflicts within teams
- A more professional impression for external guests
SIMPLE PARKING MANAGEMENT FOR MORE FAIRNESS
EVs block charging points for too long. Visitors have to search for a long time. Parking allocation is opaque or based on informal rules — causing frustration and conflict before the workday has even begun.
- Employees spend a long time looking for parking in the morning
- EV charging points are blocked or used inefficiently
- Visitors can't find parking or have to search for a long time
- Conflicts caused by perceived unfair allocation of parking spots
- Missing data makes efficient use of parking and charging areas difficult
SOLUTION WITH LIZ
LIZ's parking booking creates transparency and order. Employees and visitors reserve spots digitally. Priorities, fixed assignments, and automatic release on no-show ensure fair usage. License plate integration enables automated access control.
YOUR RESULTS
- Significantly less stress at the start of the workday
- Higher utilization of parking and charging areas at no extra cost
- Improved fairness and planning reliability for employees
- Sustainable use of limited space resources
SEAMLESSLY INTEGRATED INTO YOUR EXISTING IT LANDSCAPE
LIZ Smart Office connects with the tools your teams already use every day — no new login, no new habits. Book directly in Microsoft Teams, Outlook, Google Calendar, or your HR system.
- Microsoft Teams – communication & booking directly in Teams
- Microsoft Outlook – calendar synchronization
- Microsoft 365 – full productivity integration
- Microsoft Entra ID – Single Sign-On (SSO)
- Google Calendar – calendar synchronization
- Personio – HR system integration
- HRworks – HR system integration
- Waldmann – desk sensors
- ProDVX – meeting room displays
- Blocklockers – digital locker system
- PKE – parking management system
Don't see your integration? Request an integration →
Monthly office utilization based on sensor data from January to December: January 58%, February 61%, March 64%, April 69%, May 67%, June 72%, July 54%, August 49%, September 74%, October 78%, November 80%, December 81%. Average utilization 76%, No-Show Rate 3.1%, 1,240 sensor events per day.
INTELLIGENT OFFICES WITH OPTIONAL SENSORS
LIZ Smart Office works fully without any hardware. Companies wanting more transparency and automation can add sensors at any time — even retroactively.
Sensors detect actual occupancy, automatically trigger no-shows, and deliver valid usage data without manual input.
- Meeting room displays — availability, check-in, and booking right outside the room
- Desk sensors — automatic occupancy detection without mandatory check-in
- Smart Building Analytics — energy consumption, occupancy, and comfort combined
HARDWARE FOR TRANSPARENT AND INTELLIGENT OFFICES
LIZ Smart Office can be combined with selected smart office hardware, including meeting room displays, sensors, desk indicators, and locker systems.
Sensors help companies better understand actual usage and automatically detect no-shows.
- Meeting room displays
- Desk sensors
- Locker systems
- Desk indicators
- Smart building integration
SECURE, GDPR COMPLIANT, AND BUILT FOR BUSINESSES
LIZ Smart Office was built for professional business requirements. The platform supports secure authentication, role-based permissions, GDPR-compliant processes, and reliable IT integration.
Companies retain full control over data, locations, user groups, and permissions.
- GDPR compliant
- ISO 27001 certified
- Made in Germany — hosted in Germany
- SSO via Microsoft Entra ID
- Role-based access control (RBAC)
- Secure authentication
WHAT OUR CUSTOMERS SAY
Leading companies trust LIZ Smart Office for their hybrid working environment.
With LIZ's solution, both wefox Austria locations — including parking and meeting rooms — can be organized simply and clearly, backed by support that is just as straightforward as it is reliable.
With LIZ, we can use our desks, capacities, and rooms effectively and in real time for all users. Everyone can quickly find and book their current spot through the app. We think LIZ is great.
LIZ won out against the competition for us because, in our view, it is the most intuitive booking tool on the market. We can implement all our requirements for digitized resource management.
LIZ allows us to reliably manage room bookings from more than 50 partner companies.
Using LIZ is straightforward and the benefit is efficient. If anything goes wrong, the LIZ team is always helpful and solution-oriented.
LIZ made the transition to our new hybrid working environment with flexible desks much easier. The intuitive app is simple and clear for everyone — I'm convinced LIZ helped get the whole team on board.
With nearly twice as many employees as desks in the office, LIZ helps us distribute desks efficiently while still being able to find colleagues.
LIZ is a fixed part of our office organization. Flexible desk booking and a transparent overview of utilization make daily planning and use of our office space much easier.
With LIZ, we understand how our teams actually use desks and can design our spaces accordingly. This means we don't just accompany the shift to hybrid work models — we actively steer it.
We use LIZ to book desks and meeting rooms at our Dortmund and Werdohl locations. The interface is intuitive, so there's no need to fight through complicated menus.
The desk and room booking system has proven itself successfully across several projects — it's intuitive, reliable, and very well received by users.
At LIZ, we see ourselves as a partner in the transformation toward a modern work culture that enables flexibility and self-determination. We prioritize close collaboration with our customers to adapt our software as effectively as possible to their hybrid work challenges — multiplying satisfaction and success for both business leaders and employees.
PERSONAL SUPPORT, NOT JUST SOFTWARE
LIZ Smart Office supports companies not just technically, but organizationally too. A dedicated Customer Success Manager helps with rollout, organizational setup, adjustments, regular check-ins, new requirements, and optimizing your workspace strategy.
This makes LIZ especially well suited for companies looking not just for a tool, but for a long-term partner in shaping modern working environments.
Get in TouchWORKSPACE MANAGEMENT FOR DIFFERENT INDUSTRIES AND COMPANY SIZES
LIZ Smart Office is suited for companies that want to organize hybrid work professionally — regardless of size or industry.
FREQUENTLY ASKED QUESTIONS ABOUT LIZ SMART OFFICE
LIZ Smart Office is a workspace management software for hybrid working environments. Companies use it to manage desks, meeting rooms, parking, lockers, visitors, and workplace analytics in one central platform.
No. Desk booking is one feature of LIZ Smart Office. The platform is much broader and supports complete workspace management with room booking, parking booking, locker booking, visitor management, analytics, and integrations.
LIZ Smart Office is suitable for companies that want to professionally organize hybrid work, flexible desks, and modern office spaces. The software is especially relevant for companies with multiple locations, shared desks, or complex office structures.
With LIZ Smart Office, desks, meeting rooms, parking spaces, and lockers can be booked and managed. LIZ also supports visitor processes and workplace analytics.
Yes. LIZ Smart Office supports integrations with Microsoft 365, Outlook, and Microsoft Teams. This allows booking processes to be integrated into existing workflows.
Workplace Analytics shows how office spaces and resources are being used. Companies can identify utilization, booking behavior, no-shows, and optimization potential.
Yes. LIZ Smart Office was built for use in businesses and supports GDPR-compliant processes, secure authentication, and role-based permissions. The platform is ISO 27001 certified and hosted in Germany.
Yes. LIZ Smart Office works fully without any hardware. Sensors such as meeting room displays, desk sensors, or locker systems can be added optionally at any time, even retroactively.
Yes. Companies using LIZ Smart Office receive personal support through Customer Success, including onboarding, setup, adjustments, and regular check-ins.
Companies use LIZ Smart Office to organize hybrid work more easily, make better use of office space, give employees more transparency, and make data-driven decisions for their workplace.
ARE YOU READY TO GO HYBRID?
Join our monthly newsletter for hybrid working trailblazers and receive the latest stories, news, and insights directly to your inbox.